What the Ops Coordinator does
- Tracks recurring deadlines. Certificates, renewals, inspections, contracts — all the things you mean to remember and don’t.
- Chases what needs chasing. Pings suppliers for the missing paperwork. Reminds customers about the thing they said they’d send.
- Runs the weekly ops checklist. Reports the week ahead on Sunday evening, the week behind on Friday.
- Spots things slipping. Flags the supplier who’s gone quiet, the customer who’s late paying, the certificate that expires in 30 days.
- Keeps the records straight. Audit-ready log of who said what, when.
What the Ops Coordinator doesn’t do
Stand in for a head of operations on a strategic call. This is the recurring, scheduled, “don’t-let-anything-fall-through” layer underneath your operation — the bit that’s nobody’s favourite job and everyone forgets at exactly the wrong moment.
Who it suits
Owner-operators running real-world businesses with rolling commitments. Property landlords. Trade brands with vehicle and equipment certs. Wholesalers with supplier renewal cycles. Anyone who’s ever found out about a lapsed something the hard way.
One agent now keeps the whole thing on rails.
What it costs
£6 a day. Top-tier intelligence. Two weeks free, then month-to-month. No setup fee.
Common questions
How does it know what to track?
You tell it once, in plain English. “Every gas cert renews 12 months from the last test.” “Every supplier sends a price list quarterly.” It takes it from there.
What if a deadline shifts?
Tell it on WhatsApp. It updates. No spreadsheet to open.
Does it work alongside my existing systems?
Yes. We plug into the calendars and tools you already use. You don’t change anything.